Excel - Effective use, formatting and management of comments

Excel is powerful spreadsheet software that goes far beyond simple columns of numbers. Comments are a useful feature in Excel that allows users to add additional information to cells to facilitate the work process. In this article, we will focus on how to effectively use, format, and manage comments in Excel.

 

 

1. Inserting comments

Inserting comments in Excel is easy. Simply select the cell you want to add a comment for and then right-click on it. Choose "Insert comment" from the context menu. Alternatively, you can use the key combination Shift + F2 should be used.
A cell with a comment is marked by a small triangle, called an indicator, at the top right of the cell.

2. Editing comments

To edit a comment, simply right-click the cell with the comment and select "Edit Comment". This opens the comment box where the text can be changed.

3. Formatting comments

The formatting of comments in the Spreadsheet software Excel * allows for better readability and highlighting of important information. Right-click the cell with the comment and select "Format comment". Here you can customize the font, color, size and other formatting options.

4. Showing and hiding comments

To show or hide comments, you can use the keyboard shortcut CTRL + Shift + o be used. The comments are not displayed, only the cells with comments are highlighted in gray. This is particularly useful when you want to keep the workspace clutter-free, but still have easy access to the additional information.
If you want to display all existing comments at the same time, select “Überprüfen" the point "View all comments“. This makes it possible to navigate through all comments and quickly get to the relevant information.
It happens that comments partially obscure another person. When you click on the comment, small drag boxes appear. These can be used to change the size or move the entire comment by clicking on the border between the comment boxes.

5. Linking comments

Comments can also be linked with hyperlinks to point to external resources or additional documents. Select the cell with the comment, right-click and select "Insert hyperlink".

6. Printing comments

Before the Excel document is printed, you can choose whether the comments are also printed. To do this, go to "File > Print" and select " under the print settings "Sheet with comments" the end.
Select the tab "Page layout " and there on "Print title".
Alternatively, you can reach us at "File > Print“ and then at the bottom "Page setup ".
In the following dialog select the tab "Leaf" and here the option "Comments".
Here you can choose whether the comments will be collected on End of the sheet or As shown on the sheet to be printed.

7. Comment automation

Excel also offers the ability to automatically generate comments. This can be particularly helpful when analyzing large amounts of data. Use for this conditional formatting and create Regulate, which generate comments based on specific conditions.

 

Conclusion

Effectively using, formatting, and managing comments in Excel allows worksheets to be better organized and information to be communicated clearly.
It can be extremely useful, especially in a team, to optimize collaboration using comments.

 

___________________________________________________
This tip comes from www.win-tipps-tweaks.de
© Copyright Michael Hille

Warning:
Using Registry Editor or its tips incorrectly can cause serious system problems that may require you to reinstall your operating system. Tampering with the registry files and using the tips is at your own risk.