With the help of Signaturen can be on Beginning and at Ende E-mail additional Informationsuch as your own telephone number, address, opening times or even graphics insert automatically for the recipient. In addition to the function of a business card the signature can also be used for repetitive opening texts in various categories. An example could be an order confirmation. In addition, the Signaturen from older versions of Office import.
1. Create a signature
To create a new or first signature , either open the Outlook options, or simply select New Email Message and then click the Signature button in the new window.
Under the "Email Signature" tab, you 'll now see all the important settings for your signature. First , create a new signature with a descriptive name by clicking " New ." You can then insert any information you like in the text area below . The final step in this window is to assign an email account to the signature . Finally, you can choose between a personal and a business signature. You can also use the dropdown menu on the right to decide whether the signature should be appended only to new emails or also to replies and forwards.
When composing a new email using the linked account, the signature is automatically inserted . If you have created multiple signatures for one account, they are all listed under the Signature button. With a single click , you can insert them anywhere you like , for example, at the beginning and end of an email.
2. Use signatures from older Office versions
If you've already diligently collected signatures , these can be easily transferred to a newer Office version . Like accounts and contact information, signatures are stored in specific files . The quickest way to find them is as follows:
File > Options > Email
Attention! Before clicking the Signatures button, hold down the CTRL key . This combination opens Windows Explorer, displaying the path to the files to be imported.
This allows files to be transferred from Office 2007 to Office 2010, for example, to the respective directory.
